How to Use Medical Inventory System?
Patient > Clinical > Medications > Prescriptions > Add
Follow the workflow above to land on the ‘Rx Pad’ tab.
On the ‘Rx Pad’ user needs to make sure that the pharmacy selected is the same as the one selected on inventory settings page at the time of configuration.
When user clicks ‘Prescribe’ button, the system checks if all prerequisites for prescribing medication have been fulfilled. For example, pop-ups for potential drug interactions, preferred dosage, etc. Once everything is clear, the system then displays a “Select Lot” popup where user is required to select inventory lots for all the prescribed medications.
Clicking on a medication name allows user to view all the available lots present in the inventory. Lot numbers are pulled from the inventory against RxNormID of the selected medication. If the RxNormID is not present for a certain medication, user is not able to click on the medication name in the lot selection popup to view its available lots.
On the ‘Select Lot’ pop-up, user is able to view lots present in all location of the inventory system. This is done using the ‘Location’ dropdown. Enabling the ‘Show Individual Items’ checkbox lists each unit of the lot separately. That means, if there are five units remaining of a particular lot, enabling the ‘Show Individual Items’ checkbox” will list all five units separately in different rows with the quantity of each unit set as ‘1’.
Selecting a lot redirects the user to the prescribed medications list page. They can then select lots of other medications similarly.
If there are no lots present against the selected lot, system displays the message ‘No Record Found’.
After selecting lots for all the prescribed medications, user can click the Continue button to complete the prescription process.
Upon successful prescription of medications, the medications list page opens and the status of the added medications is displayed as ‘Prescribed’.
The same procedure is followed when user clicks ‘Print’ button, with one exception. After finalization and clicking ‘Continue’, the ‘Print Preview’ tab of the prescription report opens up.
Additionally, clicking on the fax button when internal pharmacy is selected displays the HIPAA disclaimer. Clicking ‘I Agree’ displays the lot selection popup and the same process regarding lot selection is repeated.
Once the lots are finalized and user clicks continue, they are directed to the Prescription Fax tab.
User is able to use the Scan Barcode button on the RxPad. By using this feature, user is able to obtain lot details of the medication being prescribed by simply scanning barcode of the product they are going to prescribe. Click the Scan Barcode button. This button is only displayed when inventory for medications is enabled for the practice.
A popup asking user to proceed with scanning is displayed. If user is facing problems in scanning the barcode, they can enter it manually by clicking on the “Enter Manually” link.
User can type the barcode in this case and go to the search button.
If there is a successful match between barcode sent by CureMD and the one present in the inventory system, the medication is automatically selected on the RxPad.
After a medication is selected, user is required to enter SIG information. In the quantity section, they will only be able to enter a number less than or equal to the available quantity of the medication i.e. if the medication selected is from lot number A12345 and the remaining units in lot A12345 are 5 then user is not able to enter a number greater than 5 in the quantity field. Doing so would display a prompt. Information of the number of remaining units in the lot is provided by inventory system in the response.
The process repeats if user wishes to add additional medication. The lot selection popup displays lot number of medications as already selected for medications which have been selected using the barcode scanning flow.
If all medications to be prescribed have been added using the barcode scanning workflow, the lot selection popup is not displayed.
