Manage Who Can View Provider Calendars

What’s New

A new ‘Shared Calendar Access’ permission has been added to user profiles under Settings > Practice User > User Profile > User > Permissions.

• When enabled, users can view all provider calendars across their assigned location(s).

• When disabled, users can only view provider calendars linked to them in the Provider dropdown of their user profile.

• Resource calendars remain visible to users regardless of this permission.

• Default configuration keeps Shared Calendar Access enabled for all users to preserve existing workflows.

How It Works

• Navigate to User Permissions and locate the Shared Calendar Access option.

• Enable or disable the permission based on access requirements:

  • Enabled: User can view all provider calendars within assigned location(s).

  • Disabled: User can view only linked provider calendars.

• Access control is consistently enforced across:

  • Manage Reason Groups

  • Future Appointments

  • Search, Reschedule, and Follow-up Appointments

  • Today, Patient

  • Move/Edit/Add Chain

  • Appointment Status

  • Quick Schedule Appointment

  • CureConfirm Status

  • Vaccine Administration

• The Audit Trail captures changes when this permission is enabled or disabled.

Benefits

• Enhances security by limiting unnecessary calendar visibility.

• Allows flexible configuration aligned with operational roles.

• Ensures consistent access behavior across scheduling modules.

• Maintains workflow continuity through default enabled settings.

• Provides audit traceability for all permission changes.